JOB TITLE:             Executive Assistant
DEPARTMENT:     Franchise
REPORTS TO:       Sr. Director
LOCATION:             Tempe, AZ
NOTICE #:               FRAN 0902
OPENING DATE:   6/29/09
CLOSING DATE:   7/10/09                                  

JOB SUMMARY

Assist assigned directors in providing superior support of the franchise business system.  Provide tools, support and coordination needed to operate efficiently and cost effectively.

MAJOR DUTIES

• Coordinate all the tradeshows and discovery day events, presenting a positive image of the Circle K Franchise program.
• Maintain department files for personnel timesheets and vacation tracking.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and  expediting orders for supplies; verifying receipt of supplies.
• Keep management informed by reviewing and analyzing special projects; summarizing information; identifying trends.
• Coordinate travel arrangements by clarifying travel preferences; developing and scheduling an itinerary; maintaining itinerary  files and travel calendar.
• Coordinate and attend annual International Franchise Forum in conjunction with NACS tradeshow.  Work with hotels,  schedules and international licensees to ensure smooth and effective seven-day event.
• Professionally interact with franchisees/licensees, as well as internal and external contacts.
• Duties include drafting, editing, sorting, copying and distributing correspondence; also includes data entry of important  confidential franchisee/licensee information.
• Process department invoices through accounting system.
• Contribute to the team effort by accomplishing related results as needed.

QUALIFICATIONS

• High School diploma. Associate’s degree preferred.
• Requires 3-5 years of progressively responsible office administration experience.
• Must be computer literate in MS Outlook, Word, Excel and Powerpoint.
• Must be able to perform multiple tasks in a fast paced and detail oriented environment.

TO APPLY FOR THIS POSITION PLEASE SEND RESUME WITH JOB POSTING NOTICE NUMBER TO:

Eric Landwehr
elandwehr@circlek.com
Fax - 602-307-4925